Privacy Policy

Please read these Terms of Use, that includes our Privacy, Copyright, Trademarks, Non discrimination and Criminal Finance regulations (“Terms”) carefully before accessing or participating in any web publication, chatroom, newsgroup, bulletin board, mailing list, website, transaction, article or other on-line forum or services available at university 365.com or other University 365 sites (“site” or “sites”). By using and participating in these sites as a visitor, member, student, staff, faculty, you signify that you have read these terms and agree to be bound by and comply with them. If you do not agree to be bound by these terms, please promptly exit all sites. University 365 reserves the right to modify these terms at any time and will publish notice of any such modifications on-line at this site or elsewhere on-line. By continuing to access a site after notice of such modifications has been published, you signify your agreement to be bound by them.

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At University 365 we believe strongly in protecting our users' privacy. We will not wilfully disclose information about our users to any third party without first receiving the relevant user's consent. This Privacy Policy sets out the privacy practices for the services offered on any University 365 ('the University') owned and/or operated websites ('the Website'). Some parts of our on-line systems and services and our collaborative agreements are operated on our behalf by third-party organisations such as Microsoft, Linkedin, ...etc. By submitting your personal information you are consenting to the University holding it, in accordance with this policy, and where necessary carrying out these services by providing the relevant information to such organisations.

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When you are a member of University 365, you have a direct access to all your the personal data in order to consult or edit your information using the "my account" link : https://www.university-365.com/account/my-account

This Privacy Policy may be updated from time-to-time. You should check this page regularly to ensure that you are happy with any changes.

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Cookies

When you visit the Website, the University may send your computer a "cookie", a small file that resides on your computer's hard drive and allows the University to determine return users of the Website and to review how a user uses a website in order to make it more useful by tailoring the services it offers to the way(s) in which a user accesses them. Each cookie is unique to you and it can be read by the server or your browser software. You can set your browser not to accept cookies, although you may not be able to access all of the features on the Website, or the site may operate less efficiently.

We may also use cookies to authenticate and record your acceptance to other applicable terms and conditions and also your acceptance to the handling of other information, including personal data that you may voluntarily provide from time-to-time.

Cookies cannot be executed as code or used to deliver a virus. Other servers cannot read them and personal information cannot be gathered from them. They are simply an identifier shared between you and us; we do not share them with anyone. A cookie does not give the University access to your computer or any information about you, other than the data you choose to share.
You'r invited to find every information about how to configure your browser to block cookies.

The cookies used on our site are listed below.

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Analytics cookies

We use these cookies to anonymously collect information about how visitors use our site. They are set when you first visit the site and deleted when you close the web browser. The cookies collect information in an anonymous form and send it back to Google, who collate the information into reports that help us develop our website. Blocking these cookies will not impact on your use of our site.

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Online registration and purchasing

These cookies are set when you apply online for a University 365 services such as membership, apply for a course of study. They are also set when you purchase an item from our online store, the University 365 Store (UStore). These cookies are used to maintain the status of your application or purchase throughout the process. Disabling these cookies may mean that you are unable to complete an application or purchase online. They will expire when you close your web browser.

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Social Networking Buttons

Many of our web pages contain links to social networking sites that are provided by the sites themselves such as Linkedin, Twitter, Facebook, Instagram, Pinterest, TikTok and Whatsapp. The scripts used to generate these buttons come from from third party websites and the third parties might be setting cookies, gathering usage information and setting their own cookies. Details of their privacy policies can be found here:

- Linkedin's terms and policies

- Twitter's Privacy Policy

- Facebook's Privacy Policy

- Instagram's Privacy Policy

- Pinterest's Privacy Policy

- TikTok's Privacy Policy

- Whatsapp's Privacy Policy

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Embedded Video

We will embed videos into our web pages, mostly from YouTube and Vimeo. These third parties might be gathering usage information and setting their own cookies. Details of their privacy policies can be found here:

 

- YouTube's Privacy Policy
- Vimeo's Privacy Policy

 

GDPR

What is the GDPR?
The GDPR is a data protection law that applies broadly to the processing of personal information about European Union (EU) residents (Note that, in addition to EU Member States, the GDPR also applies to Iceland, Norway, Liechtenstein, United Kingdom and Switzerland.) Generally speaking, the regulation applies to all personally identifiable data that is collected, used, stored or otherwise processed about individuals in the EU under certain circumstances, by any method including electronic and paper records. For more information about how the GDPR applies to University 365, please see the section below entitled “What areas of University 365 may be impacted?”

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The aims of the regulation include strengthening individuals' rights in the protection of their personal data while at the same time harmonizing rules across EU member states and facilitating the free flow of personal data.

GDPR replaces and expands upon the existing EU Data Protection Directive by adding new substantive requirements and extending the scope of the law to cover certain activities of organizations located outside of the EU.

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The GDPR requires institutions to process data according to a set of fundamental principles including that the data is:

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• processed fairly and in a transparent manner;

• collected for specific and legitimate purposes;

• limited to what is necessary for the specified purposes;

• kept accurate and up-to-date;

• only retained for as long as is necessary;

• and appropriately secured.

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The GDPR also requires institutions to:

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• Ensure that all processing meets one of certain legal bases that are specified under the GDPR

• Provide data subjects with certain individual rights including the right to receive detailed notices about the collection and the use of their data and to access and amend personal data that is collected about them

• Engage in data protection impact assessments for activities that pose a high risk of harm to individuals and to incorporate “privacy by design and default” into all of its processing activities

• Notify the applicable regulatory authority and individuals in the event of certain data breaches and

• Maintain detailed records of its data processing activities and appoint a Data Protection Officer under certain circumstances.

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What areas of University 365 may be impacted?
The GDPR applies to the processing of personal data in the context of organizations established in the EU, which includes University 365 UK Operation Centers (Mouriesse Alick Education Group Ltd. and Mouriesse Alick Collection Ltd.). The GDPR also applies to the processing of data by organizations outside the EU, where those activities are related to offering of goods or services to individuals in the EU, or monitoring of behavior of individuals that takes place in the EU. For example, this may include processing of data by University 365 in the context of recruiting prospective students who are located in the EU or offering services to alumni who are located in the EU.

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Any department or school that collects, uses, or otherwise processes personal information about people while they are in the EU may be impacted by the GDPR.

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How is University 365 responding?
University 365 has named Alick Mouriesse (alick.mouriesse @ university-365.com) as its Data Protection Officer (DPO).
University 365 has created a GDPR Steering Committee and a Core Team that are leading University 365’s review and implementation work. The Core Team will provide guidance to process owners, departments, and other stakeholders across the University on implementation.

Training will be provided to staff who have a role in GDPR procedures in the University.
GDPR compliance resources are currently located in a shared Microsoft Teams drive that will be made available to relevant process owners as applicable.

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Data request process
If individuals in the EU (including students, alumni, and employees) wish to exercise their rights under GDPR please send an e-mail to infos @ university-365.com 

University 365 will implement additional notices from time to time as necessary; they will be published here.

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Members of University 365 in the E.U.

Students studying in the E.U.
Prospective students in the E.U.
Online students in the E.U.
Employees in the E.U.
Prospective employees in the E.U.
Alumni and Friends of University 365 in the E.U.
Vendors in the E.U.
Supplement to Data Privacy Notice for Daily COVID-19 Screener for on site meetings Access (if relevant)
Supplement to Data Privacy Notice for COVID-19 Testing (if relevant)

Procurement
Under the GDPR, University 365 has an obligation to have agreements with organizations that are processing personal data covered by the GDPR on University 365's behalf. These agreements must include provisions to ensure that personal data is being appropriately protected. University 365 has updated its Purchasing Terms and Conditions to reflect this requirement and has also developed standard contract templates that can be used where University 365 is engaging a third party to process data or is entering into contracts that may involve collection or use of personal data covered by the GDPR. 

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Where can I find out more?
For additional information, read the full text of the GDPR.
For inquiries about GDPR at University 365, email infos @ university-365.com